Educational and Examination Regulations | Leuven University College

General rules

1.1 To whom it applies

These rules are applicable to all students who are enrolled at Leuven University College, and to all staff members of the Leuven University College.

1.2 Availability of these regulations

By enrolling, students become subject to these education and examination rules.
At the time of enrolment, a digital copy of these Education and Examination Regulations will be made available to the student (www.leuvenuniversitycollege.be). Upon request, the student will receive a printed copy.

1.3 Communication

Everyone is expected to consult the Leuven University College (electronic) announcement board at least once a week, in addition to the present education and examination regulations. Students are expected to consult their personal examination results at the day on which the examination results are communicated. The ICT code of conduct can be found on www.khleuven.be/portaal.

1.4 Definitions

The regulations of Leuven University College use the following terms:

a period of one year starting on the third Monday of September and ending on the day preceding the beginning of the following academic year. The academic year is composed of two semesters.
updating programme: a study programme that may be imposed on students who hold a credit certificate, another certificate of study or a certificate of competence that was acquired at least five calendar years ago and that the student wishes to valorise with regard to an as yet uncompleted course of study or another course of study. The period of five calendar years starts from the first day of October following the month in which the certificate was obtained
rounding rule: the student’s overall result of a course unit and a course subunit is rounded down to the nearest whole number in case of a decimal between 0.1 and 0.4 and rounded up to the nearest whole number in case of a decimal between 0.5 and 0.9; the number of ECTS Credits while applying the 10 % tolerable fail rate is rounded down to the nearest whole number in case of a decimal between 0.1 and 0.4 and rounded up to the nearest whole number in case of a decimal between 0.5 and 0.9
graduating option: a specialisation in a study programme, having a study load of at least 30 ECTS Credits
K.U.Leuven Association: association between K.U.Leuven and university colleges in the Flemish Community of Belgium The composition of the association and a description of the bodies and areas of application involved can be found at associatie.kuleuven.be
certificate of continuing education: attendance certificate proving that the holder took part in a continuous education activity without assessment or examination
competence inquiry: inquiry into an individual's competences in view of delivering a certificate of competence
APEL committee: the Leuven University College committee that assesses a request for APEL in accordance with the APEL-APCL Regulations of the K.U.Leuven Association and the general regulations with regard to exemptions (2008)
deliberation period: is a period during an academic year, as determined by the academic calendar, when the technical committees and examination committees of a study programme convene in order to exercise their powers as determined by the examination regulations. Deliberation may also occur outside this period in case of dispute about a particular examination result or when results of examinations taken outside the institution are not delivered in time. The deliberation period is concluded by communicating the results
certificate of competence: the certificate stating that a student has acquired competences that are characteristic of the bachelor level programme at a higher professional education institution or of a well-defined study programme, course unit or cluster of course units. This certificate is delivered by a recognition body and consists of a paper document and a record in the K.U.Leuven Association data base
certificate of admission: the certificate that grants a person admission to higher education if said person does not comply with the diploma requirements with regard to his enrolment in an undergraduate bachelor programme
committee for particular admission requirements: the Leuven University College committee assessing whether a person who does not comply with the diploma requirements for enrolment in an undergraduate bachelor's programme can still be admitted to a bachelor's programme, in accordance with the Regulations of the K.U.Leuven Association related to the general conditions of particular admission requirements (2008)
competence: integration of knowledge, understanding, skills and attitudes which results in an effective, high-quality performance in a particular function or role. This performance is visible in actions undertaken in a certain situation.
credit certificate: the recognition of competences related to a course unit of a study programme that a student has acquired based on an examination. ((The student passes the course unit if he receives at least 10 points out of 20 or a 'pass' mark.) This recognition is entered into a database and may be made available on paper on the student’s request. The ECTS Credits linked to a course unit are called “credits”. No credit is granted to a course unit for which a tolerable fail grade was earned.
credit contract: an agreement between Leuven University College and the enrolled student in order to obtain a credit certificate for one or several course units
settlement: a contract by which the parties end a future or past dispute by mutual concessions
course subunit: a distinct, consistent set of teaching, study and evaluation activities aimed at acquiring well-defined competences and which is part of a course unit. The ECTS Credits of a course subunit are expressed in whole numbers. They are part of an assessment mark, in conjunction with the marks of other subunits, which leads to the overall result of the course unit
diploma: the document delivered to a student who passed all units of the entire Bachelor’s study programme and which includes the main identification information of the student and the completed study programme.
diploma contract: an agreement between Leuven University College and a student who enrols in order to obtain a diploma or a certificate
diploma supplement: the document issued in compliance with European standards detailing the specific characteristics of the study programme and of the study results that are not mentioned on the diploma. This document will particularly contain the credit certificates of the student who graduated. The diploma supplement and the diploma are inextricably linked and are considered one entity
ECTS: the entire package of agreements allowing to compare attained study results across the European Economic Area. The Flemish credit system is based on the European Credit Transfer System; ‘credit’ is a synonym of ‘ECTS credit’.
European Economic Area (EEA): cooperation between European countries (for members see: europa.eu/about-eu/index_en.htm)
assessment: any kind of evaluation which assesses whether the student has acquired the necessary competences of an entire course unit or of its subunits.
PEL: “prior experiential learning” is the integration of knowledge, insight, skills and work ethics acquired through learning processes that have not resulted in a certificate of study
PCL: "prior certificated learning": any national or foreign study certificate indicating that a formal course of learning, within the regular educational system or not, has been successfully completed, with the exception of credit certificates of a Leuven University College study programme to which the prior certificated learning applies
examination: all assessment activities aimed at checking whether and to which extent the student has acquired the competences of a course (sub)unit and thus has met the course unit goals.
examination contract: an agreement between Leuven University College and the enrolled student who takes an examination in order to obtain a diploma or a credit certificate of one or several course units.
examination opportunity: one of the student’s consecutive possibilities to take an examination about the same course unit
examination period: the period of the academic year, as determined in the academic calendar and/or study guide, which serves in particular for organising examinations
flexible itinerary: a study itinerary which differs from the fixed cluster of course units to create an entire study phase and which is previously determined by the course committee. Leuven University College distinguishes between the following flexible itineraries:
a. the abbreviated itinerary
b. the work/study itinerary
c. the complementary itinerary
d. the prolonged itinerary
personalised itinerary: the student’s itinerary which is modified for specific reasons related to the student and which may be granted at the student’s well-founded request
certificate of continuing education: a document stating that the holder has passed an assessment test or an examination of a continuing education activity
title: designation of Bachelor, Master, or Doctor granted at the end of a successfully completed course of study
level of achievement: special mention granted at the end of a Bachelor's or Master's programme.
(individual) year programme: all the course units in which a student is enrolled during a particular academic year
(individual) summary report: the (electronic) document which provides an overview of the status of the individual student’s study progress at any given moment during his study programme
(individual)l study programme: the sum of the year programmes which the individual student commits to for obtaining a diploma or a certificate or for obtaining one or more credit certificates
joint (degree) programmes: (international) partnership between study programmes which impact the characteristics of a study programme or the awarded diploma. There are several variations: diploma awarded by the institution where the student is enrolled, dual or multiple diploma, joint degree (joint diploma)
learning agreement: a contract between a student, Leuven University College and a host institution on behalf of a mobility programme. The contract includes a list of course units which the student will take in the host institution
study vouchers: virtual vouchers for students by the Flemish Community, expressed in ECTS credits, to be used in order to take one or several study programmes or course units. See http://www.khleuven.be/Info-inschrijven/Leerkrediet
study voucher shortage: having study vouchers worth less than 60 ECTS credits at time of (re)enrolment
learning outcome: description of what students are expected to know, to understand, and to undertake at the end of their learning path and the way in which all that has been learned and/or acquired can be demonstrated
grading mistake: a grading mistake is an examination result that has been incorrectly entered in the system and that has been discovered after the board of examiners' meeting. A grading mistake may have an impact on:
a. the result (mark and/or credit) of a course (sub)unit
b. the fact whether a student can graduate or not
c. the level of achievement at graduation
d. the amount of study vouchers held by a student
e. financing
model itinerary: a study itinerary which consists of a study programme for a particular course of study in which compulsory and optional selections determine how a student is able to obtain a degree or certificate for this course of study within a specified time period.
education activity: the term encompassing lectures, practicals, laboratory work, individual or group assignments, work placements, seminars, tutorials ... A number of education activities combined with study and assessment activities constitute a course unit or its subunit
course of study:the education structure unit. It is a coherent set of education, study and assessment activities. A study programme aims at obtaining well-defined competences that a student should have acquired at the end of the study programme. If completed successfully, it culminates in a diploma or certificate
course stage: coherent part of a course of study, for the purpose of structuring the study itinerary and monitoring the study progress: semesters 1&2, semesters 3&4, semesters 5&6 are the course stages of the initial bachelor study programmes of Leuven University College
course programme: the comprehensive set of compulsory and elective course units of a coure of study
course unit: a distinct set of teaching, study and assessment activities aimed at acquiring well-defined competences. A course unit includes at least three whole ECTS Credits resulting in one separate assessment grade at deliberations. A course unit may consist of different course unit components.
course committee: the committee entrusted with developing and monitoring one or more study programmes and made up of members of the academic and teaching-supporting staff and representatives of the student body, possibly complemented by professionals or alumni.
force majeure: applies when, in spite of all possible efforts, an obligation cannot be met due to an unforeseen situation or event which is sufficiently proven
plagiarism: unauthorised reproduction or copying of work (ideas, texts, structures, images, plans, …) in an identical way or in a slightly altered way and without adequately mentioning the source
continuing education: study programmes of (often) limited scope to broaden or deepen the competences
continuing education with certificate of attendance: activity of continuing education for which a certificate of attendance is awarded and signed by the organiser, which proves that someone participated in a continuing education activity without being assessed or taking an examination
continuing education with certificate: activity of continuing education which is not a postgraduate certificate programme and which is awarded a document by the department and signed by the head of department, which proves that someone passed a formal assessment or examination. This type of continuous education activity is worth at least 3 ECTS Credits
postgraduate certificate: document proving that the holder passed a postgraduate certificate course
postgraduate certificate programme: continuing education study programme covering a coherent set of at least 20 ECTS Credits after having completed a bachelor or master study programme, and for which a postgraduate certificate is awarded by the higher education institution
council for disputes about decisions on study progress: an administrative legal board established at the Ministry of the Flemish Community, judging appeals by students against study progress decisions, after having exhausted all internal appeal efforts against such decisions.
Address: Raad voor betwistingen inzake studievoortgangsbeslissingen (Council for disputes about decisions related to study progress)
Hendrik Conscience building 7A , Koning Albert II-laan 15, 1210 Brussels
bridge programme: a compulsory programme for students wishing to enrol in a Master's programme on the basis of a Bachelor's degree delivered by a professional higher education institution. A bridge programme includes a minimum of 45 and a maximum of 90 ECTS Credits
written notification: unambiguous notification of a (written) request, intention or decision not delivered orally (by letter, by email, by fax, …)
student counselling office (StAB in Dutch): the experts network of student counselling established for each department or study programme. The student counselling office includes the following roles and services:student services, ombuds office, coordinator of student counsellors, coordinator of study itinerary coaches, admissions counsellors, study counsellors, the head of department (the heads of department) and student administration. The student counselling office is the first point of contact for students who have questions about study programme, course units and types of exemptions and reduction of study load
tuition fee: the fee to be paid by students in order to participate in education, study and examination activities
course guide: part of the Education and Examination Regulations which contains specific information about a course programme. This information can be found on www.khleuven.be/portaal
study efficiency: the relation between the number of acquired ECTS Credits and the number of ECTS Credits listed on the year programme, expressed as a percentage: the cumulative study efficiency is defined by the same relation, yet the number of ECTS Credits of all previous academic years related to one and the same study programme is accumulated
study loadthe number of ECTS Credits awarded to a study programme, a course unit or course subunits
ECTS Credit: an international unit accepted by the Flemish Community of Belgium which corresponds to a minimum of 25 and a maximum of 30 hours of approved education, study and assessment activities (26-30 hours in Nursing study programme) and by which the study load of each course or course (sub)unit is defined. ECTS Credits are only awarded in whole numbers. The Dutch word ‘studiepunt’ is a synonym of ECTS Credit.
a. ECTS Credits listed on a student's year programme are credits for which students sign up at enrolment
b. tolerable ECTS Credits are ECTS Credits for which students obtained a score of 8 or 9, and which do not preclude students from obtaining a diploma in accordance with article 3.46 of the underlying regulations or based on a decision by the board of examiners (unless the course unit requires a zero tolerance)
c. acquired ECTS Credits are credits for which a credit certificate has been obtained
student counselling: informing and coaching students from admission until graduation with regard to making choices about study itinerary and coaching and monitoring study progress
study itinerary: the method of categorising the study as a model itinerary or a personalised itinerary within the framework of a diploma contract or an examination contract aimed at obtaining a degree A study itinerary may be a model itinerary or a personalised itinerary
decision related to study progress: one of the following decisions:
a. an examination decision is any decision – whether or not based on deliberations – which includes a final decision about passing a course unit, several course units of a course of study, or an entire course of study.
b. a disciplinary examination decision is a penalty imposed based on examination facts.
c. Awarding a certificate of competence indicating that the student has acquired certain competences based on prior experiential or certificated learning
d. Awarding an exemption is removing the obligation to take an examination of a course unit or one of its subunits.
e. A decision imposing a preparatory programme and defining its study load.
f. imposing study progress monitoring
g. measures following limited study vouchers
enrolment agreement: the agreement between Leuven University College and a student stating the rights and obligations of both parties. The agreement is entered into upon the student’s enrolment by signing one of the following types of agreement: diploma contract, credit contract or examination contract. The Education and Examination Regulations are an integral part of the enrolment agreement
tolerable fail mark: a mark of 8 or 9 out of 20 for a course unit, which does not prevent a student from obtaining a degree (unless the course unit does not allow a tolerable fail mark) in application of article 3.46 of these regulations or based on a decision of the board of examiners
recognition body: the body that is authorised to recognise a certificate of competence or certificate of admission awarded by Leuven University College. In practice, this body is the APEL/APCL committee of the K.U.Leuven Association
VCB: Vaste Commissie van Beroep van de KHLeuven (Permanent Appeals Commission of Leuven University College)
sequentiality: the order in which students are allowed to enrol in course units depending on whether they have either taken or successfully completed one or more other course units. There are three types of sequentiality:
a. strict sequentiality: students must have obtained the credit certificate or at least a tolerable fail grade during the previous academic year in order to take the subsequent course unit
b. flexible sequentiality: students must take the course unit now or have taken the course unit previously, without necessarily having obtained the credit certificate
c. recommended sequentiality: students are advised to maintain a certain sequentiality in his programme, yet it is not compulsory
preparatory programme: a programme that may be imposed on students who do not hold a diploma which allows direct access to the study programme in which they wish to enrol
exemption: the removal of the obligation to take an examination of a course unit or part thereof on the grounds of a credit certificate, another study certificate or a certificate of competence. For this course unit or part thereof, no examination mark is taken into account when determining whether the student may graduate nor in order to grant a level of achievement.
working student: a student who complies with the following conditions:
a. he can produce evidence of employment by means of an employment agreement totalling at least 80 hours a month, or he can produce evidence that he is entitled to benefits as a person seeking employment and the study programme is in accordance with a route to employment as determined by a regional employment office
b. he does not hold a master diploma
c. he is enrolled in a study itinerary with specific education and study format and with specific requirements of coaching and programmes offered, as registered in the Higher Education Register

1.5 Leuven University College organisation

Leuven University College is a non-profit organisation of which the competences have been recorded in bylaws and internal rules. Leuven University College is part of the K.U.Leuven Association.

Education regulations

2.1 Enrolment agreement

Students complying with the admission requirements of these regulations are allowed to enrol.
The college of higher education board and the student enter into an agreement by enrolling the student pursuant to article II.3.§ 1 of the participation decree.
The college administration determines and modifies the general provisions of the agreement, taking into consideration the participation rights of the student council. The general provisions are defined in the present education and examination regulations. The information about courses and course units, and the conditions that apply to the regulations of the various courses are included in the programme guide and the ECTS course abstracts.
By enrolling students agree with the present education and examination regulations and are expected to take note of the study guide and the ECTS course abstracts.
At time of enrolment, students can choose between a credit contract, a diploma contract or an examination contract. The contract is part of the enrolment agreement. The study itinerary will be discussed and determined as part of the contract.

Examination regulations

Student participation

4.1 General rules regarding student representation at Leuven University College

Leuven University College has chosen the joint administration model on condition that at least 10 % of the entire student body entitled to vote, does actually vote. This implies that student representatives in the administration and consultation bodies of Leuven University College have voting rights. If the 10 % mark is not reached, student participation is limited to codetermination.

The College Student Council (CSC) of Leuven University College is the student council that represents all Leuven University College students.

Every department has a Department Student Council, the DSC. The Teacher Training department (DLO) has 2 department student councils, one on each campus (Heverlee/Diest). In addition, this department has one student consultation body per campus for each study programme. The student consultation body determines the mandates in the study programme committee. The DSCs of DLO are composed of respectively students of the Heverlee campus and of the Diest campus. On the Diest campus, the student consultation body and the DSC have the same members. On the Heverlee campus, members of the DSC can but are required to sit on the student consultation body.

4.2 Electoral divisions

Leuven University College acknowledges 5 electoral divisions: teacher training Diest (DLOD), teacher training Heverlee (DLOH), department of business and management studies (ECHO), department of Social School Heverlee (SSH) and the department of Health & Technology (G&T). There are two voting lists for each electoral division. One voting list for the DSC candidates of DLOD, DLOH, ECHO, SSH and G&T, and another for the CSC.
A student is only allowed to vote for candidates of his own electoral division. Every student is allowed to vote for two different candidates of the CSC list and for three different candidates of the DSC list.
If there is a student consultation body at department level, each department is in charge of its student consultation body elections.

4.3 Students having voting rights and students eligible to be elected

Leuven University College students taking regular as well as continuing education courses and who are enrolled on the first Friday after the Easter break by means of a diploma contract or credit contract have voting rights. Leuven University College students taking regular as well as continuing education courses and who are enrolled on the first Friday after the Easter break by means of a diploma contract or credit contract totalling at least 27 ECTS Credits are eligible to be elected.
Students may run for election for a DSC/PC and a CSC mandate at the same time.
Students may run for election for a DSC, student consultation body and a CSC mandate at the same time.

4.4 Voting committee

The voting committee consists of one representative of the college administration, one representative of the student council, and the student coach. Applications for elections are submitted to the voting committee members and they will record the election results.

4.5 Time schedule election of student representation

The list of students having voting rights and students eligible to be elected is determined on the first Friday after the Easter break. It is based on official enrolment information at the end of that day.
Candidatures are expected no later than the second Thursday after the Easter break. The voting lists are announced on the following Friday and at that time the voting campaign starts.
On the third Monday after the Easter break students are invited by email to cast their votes. Students may vote until, and including, the third Sunday (midnight) after the Easter break.
The election results are announced on the fourth Tuesday after the Easter break.

4.6 Election campaign code of conduct

Election campaigns are only allowed after the official start of the elections.
Campaigns have to comply with the internal, organisational and other regulations of Leuven University College and its departments.
Two or more candidates are allowed to campaign together, regardless of the number of lists they wish to be elected to.

Allowed campaign material is printed material (posters, flyers, photos, pamphlets, lettering, …), prints on textile, banners or balloons.

The use of Leuven University College mailing lists is not allowed.

It is not allowed in any way to offer goods, drinks, food, tickets or anything else to the voters free of charge.

If above mentioned regulations are violated or when acts of fraud are identified the voting committee has the authority to cancel the candidacy or revoke the student representative’s mandate. Candidates are always entitled to be heard.

4.7 Mandate of student representatives

The mandate of student representative starts on the day following the announcement of the election results. The mandate ends on the day on which the results of the next elections are announced. Officers of the CSC and the DSCs are not subject to this rule. The Officers of the DSCs are elected in December, their mandate starts on 1 January. The officers of the CSC are elected in May, their mandate starts on 1 July. A student member of a DSC, student consultation body or the CSC who – during the course of the academic year - resigns or is no longer able to fulfil his mandate because he is not a student anymore, is replaced by the next student on the list who has not been directly elected. A co-opted member of the CSC will be replaced through co-option.

4.8 Number of members

The CSC consists of 31 members. Each electoral division directly elects 4 representatives and the DSC will appoint one additional CSC member for each electoral division by co-option. In addition, the chairpersons of the DSCs or their representative are full members of the CSC. The College Student Club of Leuven University College (OKeR = Dutch acronym) will delegate one member (chairperson or a representative) to the CSC.
A DSC or a student consultation body has 5 or more members. The number is determined by mutual agreement with the DSC/student consultation body and the department management, while striving to represent every bachelor programme. In this case the student having received the highest number of preferential votes for his study programme will be directly elected, the remaining mandates are filled based on the number of preferential votes.
In addition, presidents of student councils (or their representative) are full members of the DSC of their department.

4.9 Officer positions of the student councils

The CSC will elect the officers, i.e. a chair, a vice chair, a treasurer and a secretary. The officer positions are elected by and among the members of the CSC. Elections are held in June. The officers’ mandate starts on 1 July and ends with the announcement of the next election results
In order to carry out the mandate, the members must comply with the following 2 requirements:
1 Only eligible Leuven University College students can hold out a mandate.
2 The officer’s position cannot be taken up by students who are enrolled in the last semester of their study programme, unless they enrol as a student in the following semester.
If an officer graduates during the semester following the semester during which he was elected, and for which he is enrolled as a student, he is able to carry out the mandate until new officer elections are held.

All DSCs elect a chairperson. The chairperson is elected by and among the members of the relevant student council. The members decide whether they wish to elect a vice-chairperson, a secretary and a treasurer as well. These elections are held in December. The officers’ mandate starts on 1 January and ends with the announcement of the next election results.

4.10 Student representation in administration and consultation bodies

The DSC will determine which DSC members will represent the DSC in the Departmental Council and the study programme committees. In the Teacher Training department, the representatives in the study programme committee are elected by the student consultation body.
The CSC will determine which CSC members will represent CSC in:

the Board of Directors of Leuven University College
the Academic Council of Leuven University College and its work groups
the Interdepartmental Study Programme Committee
the Interdepartmental Work Group Student Counselling
the Interdepartmental Work Group Equal Opportunities and Diversity
the Interdepartmental Work Group of Internationalisation
the Education and Examination Regulations Work Group
the Board of Directors of Leuven University College Student Services
the General Assembly of Leuven University College Student Services
the catering committee
VVS (Flemish Students Association)
StAL (Dutch acronym = Student Council of K.U.Leuven Association)
Student consultation body city of Leuven
LOKO (Coordinating Association of Student Clubs in Leuven)

4.11 Statute of the student representative

Leuven University College intends to offer adequate accommodation for the student representative to properly fulfil his mandate. In practice, Leuven University College pledges to make an effort to achieve the following:

student representatives will be taken into account when meetings are planned
it is possible to postpone continuous assessment and examinations
if the student representative is required to attend an activity (meeting, work group, workshop ...) on behalf of the student consultation body, DSC, CSC, administration body or consultation body, he is considered certified absent during lectures and learning sessions.

4.12 Compensation provisions for the student representative

By way of compensation, the elective course unit ‘Student Participation’ is worth 3 ECTS Credits. To this end, the student representative must take up at least 3 engagements throughout the semesters of the course of study.
If the student representative is required to take the course unit ‘student participation’ in addition to the regular 180 ECTS Credits, he will receive a credit certificate worth 3 ECTS Credits for this course unit after a positive assessment.

4.13 Disputes Committee

In case of disputes between the CSC and the college administration regarding the implementation of powers of the student council or the representation or the application of article 3 of the present regulations, the chairperson of the CSC or his representative and the chairperson of the relevant administration or consultation body or his representative will initially attempt to come to an agreement. This agreement will have to be approved by the CSC and the Board of Directors of Leuven University College.
If the chairpersons or their representatives do not reach an agreement, or if the agreement is not accepted by one of the parties, a disputes committee will be established. This committee will consist of 4 members of the board and 4 members of the CSC. This committee will pass judgment if a ¾ majority of each party agrees with the proposal.

Regulations regarding copyright of final papers and student work

5.1 To whom it applies

These regulations govern copyright regarding final and other papers which students submit as part of their study programme. Final papers/projects mean: a written essay on paper or electronically, multimedia papers, computer programmes, data bases, or a combination of these materials submitted and assessed as a final or other paper.

5.2 National and international legal framework

The present regulations are without prejudice to the Belgian and international copyright laws and provisions. The author of a final or other paper must comply with these laws and provisions, even though breaches of these laws and regulations were not discovered by the relevant Leuven University College staff when the final or other papers were assessed and published.

5.3 Author rights

The author maintains his rights regarding the final or other paper, subject to the prerogatives and rights of use described in articles 5.4 and 5.5 of the present regulations.
If publication by Leuven University College constitutes an impediment to further publication by the author, the latter may forbid Leuven University College to publish his final or other paper.

5.4 Leuven University College’s rights

Leuven University College has a free of charge right to publish the final or other papers and the summaries written by the authors on a online “open archives” system. This right never constitutes an obligation. Leuven University College may decide not to proceed to or to discontinue publication of a final or other paper, its summary or annexes of a final paper at its discretion.

5.5 Rights of institutions offering internships

If a final or other paper pertains to an institution or company where the author completed his work placement, the student is required to notify the managers of the relevant institution or company at the beginning of the work placement period. By means of the appropriate procedure the company or institution involved has a right to demand that the final paper (product) or parts thereof and/or its summary will not be published to protect the company’s confidential information, and the privacy of its staff, clients or patients.

5.6 Disputes

Any dispute regarding the application of the present regulations are submitted to an ad hoc committee. This committee will be presided by the relevant head of department, its other members are lecturers of the relevant study programme and one member of the ombuds office. If the need arises, the general director of Leuven University College has a right to make a temporary decision which must be confirmed by the committee within one month.

Provisions regarding modifications and transfers

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