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5 Regulations regarding copyright of final papers and student work

5.1 To whom it applies

These regulations govern copyright regarding final and other papers which students submit as part of their study programme. Final papers/projects mean: a written essay on paper or electronically, multimedia papers, computer programmes, data bases, or a combination of these materials submitted and assessed as a final or other paper.

5.2 National and international legal framework

The present regulations are without prejudice to the Belgian and international copyright laws and provisions. The author of a final or other paper must comply with these laws and provisions, even though breaches of these laws and regulations were not discovered by the relevant Leuven University College staff when the final or other papers were assessed and published.

5.3 Author rights

The author maintains his rights regarding the final or other paper, subject to the prerogatives and rights of use described in articles 5.4 and 5.5 of the present regulations.
If publication by Leuven University College constitutes an impediment to further publication by the author, the latter may forbid Leuven University College to publish his final or other paper.
 

5.4 Leuven University College’s rights

Leuven University College has a free of charge right to publish the final or other papers and the summaries written by the authors on a online “open archives” system. This right never constitutes an obligation. Leuven University College may decide not to proceed to or to discontinue publication of a final or other paper, its summary or annexes of a final paper at its discretion.

5.5 Rights of institutions offering internships

If a final or other paper pertains to an institution or company where the author completed his work placement, the student is required to notify the managers of the relevant institution or company at the beginning of the work placement period. By means of the appropriate procedure the company or institution involved has a right to demand that the final paper (product) or parts thereof and/or its summary will not be published to protect the company’s confidential information, and the privacy of its staff, clients or patients.

5.6 Disputes

Any dispute regarding the application of the present regulations are submitted to an ad hoc committee. This committee will be presided by the relevant head of department, its other members are lecturers of the relevant study programme and one member of the ombuds office. If the need arises, the general director of Leuven University College has a right to make a temporary decision which must be confirmed by the committee within one month.